Secretary

Region VIII Secretary

POSITION DESCRIPTION

PURPOSE
  • Record and distribute minutes of Region VIII Council meetings.
  • Any other correspondence deemed necessary by the Council (letters, thank you cards, etc.).

TERM OF OFFICE
  • 2 years, alternating election years with the Treasurer
  • Maximum number of terms allowed: n/a

QUALIFICATIONS
  • ASCLS Professional or Emeritus membership and reside in Region VIII
  • Recommended experience that would be helpful to someone holding this office:
    • Previous involvement within region or state society

DUTIES
  • Keep a permanent record of all minutes taken at Council meetings.
  • Distribute minutes to Council members within 45 days of meeting.
  • Reports to: Region VIII Director
  • Other duties performed:
    • Send notification to Council members at least 4 weeks prior to the next Council meeting.
    • Transfer records to successor within 45 days of expiration of term of office.

EXPECTATIONS
  • Meeting attendance & travel requirements: Attend at least two (out of three) Region VIII Council meetings per year – Jackson (during IMSS), spring video conference, or national meeting site (summer)
  • Reports: see duties
  • Deadlines: see duties
  • Average time commitment: Approximately 3 hours per month
  • Financial considerations: Travel expenses and registration costs to IMSS and/or national meeting

RESOURCES
  • Mentors: Past Region VIII Directors and officers
  • Materials: Region VIII Guidelines
  • Helpful Hints & suggestions: Computer, e-mail very helpful

BENEFITS:
  • Contributions to the profession: Improve communication within the organization and the profession
  • Skills developed/enhanced: Written communications, meetings management
  • Contacts / networking opportunities: Meet and develop relationships with colleagues throughout Region VIII
  • Travel opportunities: Jackson and site of national meeting.

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